NOTE: Producteev was recently discontinued. You can use a program called Wrike to use this process. I will update this post soon!
Do you have a hard time keeping track of assignments? Are they always spiraling out of control? Do you find yourself missing deadlines – not because you didn’t have time but because you forgot? Do you look at your calendar or to-do list and feel overwhelmed?
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Why do you have a hard time keeping track of your assignments?
Maybe you don’t have a system to plan them at all. Yikes! I bet it feels like homework is taking over the world!
Maybe you have a list…but no easy way to prioritize what should be done, and when.
Maybe you have a calendar and you put the due dates there, but then you arrive at that date and haven’t started; you don’t have your assignments broken down into manageable bites, and now you don’t have time to finish without an all-nighter!
Maybe you have your assignments in a calendar to keep track of due dates, but you have no system to catch the late stuff. You’ve already moved to the next page in the planner/calendar, and don’t have a way of going back to catch what was missed.
Maybe you have a system to keep track of due dates and reschedule late tasks, but it is all manual – a lot of copying around in your calendar! Manual often means time-consuming, which means you will probably fall off track when things get busy.
10 Secrets to Keeping Track of your Assignments with Producteev
#1 Use a “School” Project to See All Your Assignments in One Place
#2 Use Labels Like a Boss
Assignment Type Labels:
The Bananas Label:
#3 Decide Your Priorities Up Front
#4 Use Two Due Dates for your Assignments
QUICK NOTE on Due Dates in Producteev:
#5 Break Down Complex Assignments into Separate Tasks
#6 Enter Every Assignment the First Week of School
#7 Schedule Follow Ups
#8 Use Keyboard Shortcuts for Quick Assignment Entry
Here are the common ones:
#9 Divvy up Tasks for Group Projects
- assign tasks to one or more person
- attach files
- write notes back and forth
- use tags to set a status, such as “started” or “needs editing”
- filter to see only tasks assigned to you
#10 Reschedule your Late Tasks
Here’s a problem I see all the time: A student writes all of her assignments in her planner, and for the most part she does okay. But things get busy, and she misses a few deadlines. She could still turn in those assignments for some credit, but she has already turned to the next page in her planner and soon forgets about the late work.
One tip I picked up from Cal Newport’s How to Become a Straight A Student was to take time each day to reschedule any items that didn’t get completed as planned. You can do this either at the end of the day or the next morning. I like to do it at the end of the day as part of my nightly routine, so that I can maximize my early morning hours (my best time of day) to do my best work, rather than using that time to play the calendar shuffle.